Every job, every asset, fully accounted for
A closer look at the surfaces your team actually works in — and how each one keeps the record complete, attributed, and audit-ready.
Work gets done. It just doesn’t get documented.
Across every industry that runs on work orders — facilities, manufacturing, property management, healthcare, hospitality, fleet — the same gap shows up. The job gets closed, but nobody captured the why, the how, or the what behind it. Managers are left guessing. Auditors are left waiting. The next technician starts from zero.
Maintenance Ops closes that gap. It’s an accountability layer for the work your team already does — every action stamped, attributed, and preserved. That’s our whole thesis: Documentation Integrity, and it runs through everything below.
Log in and see what needs you
The dashboard is the first screen every signed-in operator lands on — a set of live cards assembled from work the team is already doing. Nothing here is a second system to maintain. Every count is scoped to the person looking at it, so the number a technician sees is their number, and the number a director sees is the whole floor.
Scoped to the viewer
Technicians open to their own work; managers and admins open to the operation.
Six live cards
Work orders, preventive maintenance, Life Safety, team, purchases, and renewals.
No second source of truth
Every figure derives from records the team already keeps. Nothing is re-entered.
Straight to the record
Each card opens the list behind the number, in one tap.
Every job, fully accounted for
From request to close-out, every work order carries a complete, time-stamped record of who did what and when. Capture it by keyboard, camera, or voice; work it on a board, a table, or a calendar. No job closes without the story of the work being told.
Enforced labor notes
Technicians describe the work performed before a job can close. No empty completions.
Stamped and attributed
Every action is recorded and tied to a person, preserved for audit.
More than one technician
A lead plus helper techs who each view, comment, and log labor on the same record.
Board, table, or calendar
Three views of the same queue. Work whichever one fits the day.
The work that keeps the calls from coming
Point it at an asset and AI reads that unit’s own history and specs to propose a schedule — intervals, tasks, and cadence — for you to adjust and approve. From there it generates its own work orders on cadence. When a job runs late, the next occurrence re-bases off the day the work was actually done rather than the original plan, so one slipped visit doesn’t leave the whole schedule quietly wrong for a year.
AI-proposed schedules
Drafted from the asset’s real work history and manufacturer specs — not a generic template.
Generates its own work
Schedules produce dated, assigned work orders on cadence, without anyone having to remember.
Re-bases on completion
Finish eight days late and the next one counts from the finish, not the plan.
Tied to the asset
Every PM lives on the equipment it maintains, and its history rolls into that asset’s record.
Next work order Oct 20, 2026 — re-based from actual completion, not the original date
The whole operation at a glance
One board that shows each person exactly the work that’s theirs to act on. A technician sees their queue; a manager sees the floor. Search cuts across titles, numbers, locations, and assignees to find any job in seconds.
Role-specific tiles
Each role opens to its own set of tiles — the right work surfaces without filtering.
Search everything
Match on title, description, work-order number, location, or assignee name in one field.
Scoped by design
Technicians see assigned and submitted work; managers and admins see the full picture.
Act without hunting
Open requests, approvals, and active jobs sit where the right person will see them.
Compliance you can hand to an inspector
Fire extinguishers, AEDs, and life-safety equipment tracked on year-based inspection schedules. Failed items route straight into approval-gated corrective work orders, vendor correspondence is captured verbatim on the record, and every cycle closes into an archived compliance packet. A compliance dashboard shows where you stand by category — green, amber, red — with the windows coming at 30, 60, and 90 days.
Tracked safety assets
Extinguishers, AEDs, and life-safety equipment inventoried with location and due dates.
Year-based inspections
Inspection lists generated on schedule so nothing lapses between required cycles.
Routed corrective work
A failed item becomes an approval-routed corrective work order, closing the loop automatically.
Archived compliance packet
Each cycle preserves a complete, dated record — ready to hand over on request.
The right work reaches the right person
Staff request, managers approve, technicians execute. Every role sees a view built for the job it does, and every handoff — approval, assignment, transfer — leaves a permanent, attributed mark on the record.
Four defined roles
Staff, technicians, managers, and admins each get a purpose-built view and permission set.
Request-to-approval
A request moves through a clear path — submitted, approved, assigned, completed — with nothing skipped.
Accountability tags
Tech-created and transferred jobs carry a tag that never comes off — the origin story stays intact.
Clean handoffs
Transfers and manager succession log a reason and a responsible party, so ownership is never in doubt.
Numbers you can take to the budget meeting
Four reporting views — Work Orders, Asset Health, Reporting Details, and Recent Activity — sit together in the sidebar. Pick a report, set the window, and see the trend. Then regroup the same data seven different ways until the answer shows itself, drop into the records behind any row, and export the detail when finance, insurance, or an auditor asks for backup.
Four reporting views
Work Orders, Asset Health, Reporting Details, and Recent Activity — each a different question.
Regroup on the fly
The same report by assigned, assignee, asset, location, category, asset type, or vendor.
Drill to the record
Every row opens the underlying work orders, not a summary of them.
Export on demand
Take the detail with you when someone needs it in a spreadsheet.
| Assigned | Assigned | Completed | Ratio |
|---|---|---|---|
| J. Rivera | 48 | 34 | 71% |
| M. Chen | 33 | 16 | 48% |
| Unassigned | 3 | 0 | 0% |
Know when to repair and when to replace
Every repair, part, and labor hour rolls up against the asset it was spent on. Purchase cost and expected lifespan give a projected end-of-life date you can budget against, and when repair spend starts to rival replacement value, the asset is flagged — so capital planning runs on the record instead of a hunch.
Costs accrue per asset
Every repair, part, and labor note rolls into one lifetime total on the equipment.
Replacement flags
When lifetime repair cost approaches replacement value, the asset surfaces for review.
Projected end-of-life
Purchase date plus expected lifespan gives a date you can budget against, years ahead.
Warranty on the record
Coverage and expiration ride with the asset, before you pay for work warranty covers.
The building itself is a record
A site is more than a name on a location tree. Square footage, ownership, landlord and rent, lease dates with a notice window, insurance carrier and policy renewal — all held on the site and watched. Logged maintenance spend divides into real square footage to give you a cost per square foot you didn’t have to assemble by hand.
Lease terms tracked
Landlord, rent, start and end dates, and the notice window before you’re locked in another year.
Insurance on file
Carrier, policy number, and renewal date, with its own warning window.
Renewals surface early
Expiring-soon banners on the site page and a renewals card on the dashboard.
Cost per square foot
Real maintenance spend against real square footage, site by site.
Lease ends Dec 31, 2026 — notice required by Sep 30 · window opens in 56 days
Built for the hallway, not the desk
Most of this work happens standing in front of the equipment. Install it on a phone, scan the tag, talk the work order in, photograph the receipt. The record gets made where the work is — not back at a desk two hours later, from memory.
Voice work order
The app prompts and listens: title, description, location, saved as a draft to finish later.
Receipt capture
Photograph a receipt on the job and tie it to the purchase line it proves.
Scan the tag
A QR or barcode on the asset opens its record and its full history.
Installs like an app
Runs from a phone’s home screen. No app store, no separate build.
Everything else the operation runs on
The surfaces above get the deep dive. These carry the same record, the same permissions, and the same stamped history.
Document Library
Manuals, warranties, and purchase receipts bound to the asset they belong to, surfacing automatically inside any work order on that unit.
Multi-location parts
One catalog, a true count per storeroom. Pull a part on a job and the right shelf decrements on its own — with low-stock warnings before a tech reaches an empty bin.
Chat & notifications
In-app messaging with attachments, one-on-one or group, plus alerts for assignments, mentions, approvals, updates, and flags — delivered to the sidebar bell and to your inbox.
Vendors & manufacturers
Contacts, terms, and payment methods on file — and a work order you can email straight to a vendor, copied to you. Their reply lands back in the same work order thread, verbatim.
Beta feedback & support
A Report-issue button on every screen captures a screenshot, your note, and the page context automatically, and lands it on a triage board we work from.
Roles, categories & settings
Four roles with purpose-built views, per-entity category lists, and org-level rules like the labor-note requirement.
Bring your spreadsheets with you
Moving off spreadsheets shouldn’t mean re-keying five years of records. Import locations, vendors, assets, work orders, and parts from CSV in one pass. References resolve by name — a location or vendor written in a row finds the right record — and a validation preview shows exactly what will land before anything is written.
AI-proposed PM schedules drawn from an asset’s own history · inbound vendor replies captured back into the work order thread · email delivery of notifications alongside the in-app bell · bulk CSV import · voice work-order capture.
Follow along on Latest Update →One record. Every action stamped, attributed, and kept.
See how Maintenance Ops holds the whole operation together.
Interface mockups shown are representative; sample data is illustrative.